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NY State Vaccination Guidance Update for On-Campus/Essential Employees

On March 10, New York State’s vaccination guidance was updated to include “In-Person College Faculty and Essential In-Person Staff.” If your job requires you to regularly work in-person on campus, you may now be eligible for vaccination through New York State (NYS). Residents of other states who work in-person on campus may be eligible at selected vaccination sites. 

The Governor also announced yesterday that adults 60 and over are eligible for vaccination as of March 10, lowering from the previous age limit of 65.

If you are not sure about your eligibility based on in-person work, please refer to the resources below and consult your supervisor. If you are a supervisor who is unsure whether an employee reporting to you is eligible based on in-person work, please refer to the resources below and consult HR at

Please refer to the following information, which includes time-sensitive resources that may assist some eligible individuals with getting appointments.

Eligibility Information

  • To review NYS eligibility guidelines, visit:
  • To check your eligibility and look for appointments near you, visit:
  • Supervisors: specific to this NYS guideline, a job role may be deemed “essential in-person” if it meets the following criteria:
    • the job role can only be performed while the employee is located on campus; or
    • the job role requires the employee to visit campus regularly, at least weekly, to successfully carry out some of the job duties
  • Proof of Eligibility: According to New York State, “if an individual is eligible due to their employment status, they must prove they are employed in the State of New York.” Proof may include:
    • an employee ID card or badge (such as your Vassar College ID Card or “VCard”); or
    • a pay stub; or
    • if you do not have access to either of these forms of proof, contact HR for potential alternatives

Appointment Information

  • To look for NYS appointments on the web, visit:
  • To schedule appointments by phone, call the state’s hotline, (833) 697-4829.
  • If you are 60 or older, select appointments may be available in Rhinebeck: first dose March 15, 2021, second dose April 2021. Call the Office of The Aging ASAP at (845) 486-2555.
  • For assistance with scheduling, you may sign-up with a volunteer (this support network is not provided by or affiliated with Vassar College):
  • For the Dutchess County Site, please visit:

Additional Information

  • Individuals without internet access may call the Dutchess County Coronavirus Information Line at (845) 486-3555 to receive vaccine updates by phone and to be added to a phone notification list.
  • Vaccine allocation information is also updated on County's website at
  • Vassar College cannot schedule appointments on behalf of employees.

UPDATE March 17, 2021:

Paid Time Off for COVID-19 Vaccination

On March 12, 2021, Governor Cuomo signed a new law that allows employees to take up to 4 hours off from work, with pay, to get vaccinated for COVID-19.

Employees must inform their supervisor of their need to take time off as soon as their appointment is scheduled. In Workday, the supervisor will submit the employee's time-off request using the "COVID-19 Leave" code and select "Vaccination" as the time-off reason.

This paid vaccination leave is available as of March 12, 2021.

Posted by Office of Communications Thursday, March 11, 2021